HOA Meeting - Summary Notes
The current PRCC financials were handed out to all homeowners attending the meeting. The following was noted:
Collections for the year are on target
Payables for the month are on target.
Expenses are slightly over budget for the year mainly due to the ladies bathroom repair
Golf Course Budget
There was nothing to add or subtract regarding the golf course at this point.
Avail Property Management noted that all homeowners will receive a copy of the yearend HOA Budget as normally scheduled, and this will include the Golf Course Budget .
Homeowners: A copy of the Golf Course budget can be specially requested as a separate document by contacting Avail Property Management directly.
As of July 1, 2014, the golf course will be closed to outside play. Our golf pro, Garrett Gross will be on staff July through November to oversee golf course maintenance, projects, etc., and play will continue to be open to residents.
A suggestion was made regarding the front gate access box: When the golf operation closes on July 1st, the code to the golf pro shop (i.e. #5454) should be changed only for the months of closure - for safety reasons. This suggestion was made in an effort to keep unauthorized access into the community in the summer months. An email with a temporary access code would be sent to all homeowners to allow access to resident friends and family members. This is a suggestion, and will be further discussed by the Board and Avail.
Golf Bunker Update
6 golf course bunkers need to be redone. There are 3 bunkers in close proximity to the street line, and the sand blows out of these bunkers onto the street, which becomes a maintenance issue, (and costs more money)
Without infringing upon the character of the golf course, 2-3 bunkers will be taken out, and will be replaced by grass. These are bunkers #4, #11, #15. Bids are still being sought to replace the other existing sand bunkers with bunker sand. Bunker sand is expensive because it's refined, and the transportation costs can be prohibitive. For convenience, all bunker repair/replacement will be constructed during the summertime.
Tennis Court Repair Update
Our tennis courts hold a strong aesthetic value at the front of the property to visitors and potential buyers alike. It was pointed out that a lot of elements go into designing/redesigning courts for both pickleball and tennis, as well as maintaining the courts over time.
Changing the existing courts, which includes the removal of the center net, and installation of pickelball lines for pickleball court play was discussed. A proposal was made to have 3 courts for pickleball, and 3 courts for tennis.
All courts are to be reconstructed/repaired at the same time, as described above.
Due to age, the top coating on the pool decks is flaking off. Board member Mario Zanelli spoke to contractors in San Diego. The intent is to look at the pool deck top coatings where they are flaking off. The top coating did not adhere to the concrete very well. Sometimes it's the concrete that doesn't have a good base to it. The top coat was done a long time ago. We could patch what we have now, and get another 2-3 years out of it if a contractor feels it can be repaired temporarily. The approximate cost could be $1,000 per pool for the temporary fix.
Otherwise, it could cost $26,000 per pool for permanent fixes. In a permanent fix the entire slab would have to be removed, and reinforced it with steel next time. The concrete is only as good at the foundation which is currently dirt. The permanent fix should last a lifetime.
For now, the pool patching will commence over the summer months, one pool at a time so that the pools are not all out of commission at the same time.
Three bids were accepted to repair the stairwells to code. Desert Concepts presented the lowest bid to complete the job, and a motion was carried to continue with Desert Concepts. The repair/construction of the hand rails will be continuous throughout the community from now, until complete.
The PRCC Board of Directors is in the process of establishing an architectural committee for our community.
HOMEOWNERS: IF YOU HAVE EXPERTISE OR EXPERIENCE in this area, please contact Diane at Avail Property Management.
Julio, Manager at Desert Concepts reported the annuals are starting to be removed. You can now notice the seasonal change.
REMINDER TO HOMEOWNERS: If you have problems with landscaping around your property please contact AVAIL, not Desert Concepts! We have great landscape workers who try to keep homeowners happy, but following the procedures through contacting Avail will keep our landscaping beautiful in the long run.
Questions from Homeowners
Q: Does the State regulate how much money an HOA must retain in reserves?
A: The State does not regulate what an association must hold in reserves. However, the PRCC HOA will maintain $250,000 in our reserves by November 1, 2014, less what we might need to take out. As a side note, "maintenance costs" come out of the Operating Funds, not the Reserve Funds.
The next HOA General Session meeting will be held on Saturday, NOVEMBER 1, 2014. This will be the first meeting of the new season, and the November 1st date was chosen so that more homeowners could plan to attend as they arrive for the season.
Due to the Thanksgiving holiday, it is in discussion that the second meeting be held on the first Saturday of December, 2014.
Our Board will meet with each other physically and/or electronically during this summer.
Have a great summer everyone, and don't forget to check back on the website!